Accordingly, both the responsibility and authority must be clearly specified, openly communication must be continuously kept open for issuing directions as well as for receiving feedback. An individual has to apply all his physical and mental ability to get the task completed efficiently. Assignment of Duties or Tasks : A manager has to assign a part of his duties to others under him or her because he cannot himself perform all the work. This continuous involvement prepares them for problem solving process when they reach a higher executive level. For example, if your boss delegates a task to you, she is likely still ultimately responsible for making sure that task is accomplished. It can be shown in the form of diagram.
Your way of doing things might not always be the best. The middle level and lower level management holds more responsibility. Responsibility is the work assigned to a position. This helps in both virtual as well as horizontal growth which is very important for a concerns stability. Problems of Delegation of Authority: Though delegation appears to be a simple process, many problems or difficulties come in the way of effective delegation of authority. As a manager, you want to focus on the most meaningful roles — the ones that help you and the team to achieve better results. Delegating is a management strategy… 2174 Words 9 Pages Performance Management Framework By hotels becoming an important component of tourism product and tourism being the most vibrant tertiary sectors and has a strong hold on the economy.
According to Alien one man's job grows beyond Ms capacity, his success lies in his ability to multiply himself through other people. Authority always flows from top to bottom. One hundred percent responsibility for a task is a major performance motivator. Some employees can be motivated by such kind of non-financial incentives. So, at the end of one month only 800 units could be sold. They get motivated to work and this motivation provides appropriate results to a concern. This helps in reducing his work load so that he can work on important areas such as - planning, business analysis etc.
You want to pick these people if you can or are able to tell exactly what to do and to provide enough support to get things done. This results in elements of the task potentially being duplicated or left unperformed as individuals think it is someone else's responsibility. In addition to providing a challenging opportunity to improve, they must be allowed to use their skill and initiative. Relationship between Authority and Responsibility Authority is the legal right of person or superior to command his subordinates while accountability is the obligation of individual to carry out his duties as per standards of performance Authority flows from the superiors to subordinates,in which orders and instructions are given to subordinates to complete the task. For these situations, a direct delegation style works the best. Therefore, you need to look at the task and honestly examine whether the success of the task requires you to be in charge.
So often projects and relationships, for that matter founder on the shoals of faulty communication. While if he doesnt accomplish tasks assigned as expected, then also he is answerable for that. Do you have enough time to properly delegate it or will it be easier to simply finish it as you can? Thus a manager concentrates on important affairs and crucial works for the enterprise. It is amazing how many activities go on in business and private life that could be quite easily discontinued completely, with no loss or inconvenience to anyone. Therefore, delegation act on the psychological level of the employees.
In this connection a subordinate should be assigned duties and delegated authority by only one superior and he should be accountable for the performance of the assigned duties and exercise of the delegated authority. But as I mentioned earlier, we also tend to suffer from the self-enhancement bias. Motivation of Subordinates: Adequate incentive in the form of promotion, status, better working conditions or additional bonuses must be provided for additional responsibilities will performed. Delegation to be Complete and Clearly Understood: The subordinate must know precisely what he has to know and do. In order for delegated tasks to be effective, you should first consider these questions: 1.
By delegating authority, an executive does not escape from responsibility, He is, in addition, responsible for the act of his subordinates also. When the business grows beyond the capacity of a manager, he has to delegate because his authority is limited. The success of an organization is dependent upon a flexible and skilled management and workforce. Often the task is delegated to a person who is not capable of doing it properly or getting it done on schedule. In this case, use a directive delegation style.
So, when assigning duties he should ensure that the subordinates, to whom work is assigned, perform their tasks sincerely and competently. You can also use delegating as a way to boost productivity and employee engagement. The key to remember is the result, the so-called big picture. For example, the best option may involve choosing an off-the-shelf solution rather than developing something in-house. If the person you have delegated to decides that they in turn wish to delegate parts of it, then that is for them to decide and accept the responsibility of ensuring success. Final Thoughts Managers delegate through micromanagement when their own weaknesses and fears dominate.
Therefore, it is that which gives effectiveness to authority. Finally, a wise leader will delegate as necessary, but he completely understands that he is ultimately responsible for accomplishing the duties of his office. You should also think about the tasks impact on the organization and its success. Single-handed, he can accomplish only so much in a day. Normally four steps are used in the process of delegation. It is important that the brief you give provides a clear understanding of the importance of the task.
Thus delegation also helps in the expansion of an organization. Delegation of Authority Process Authority is a right or obligation to act on behalf of a department, agency, or jurisdiction. Delegate the whole job to a single team member One of the most serious mistakes that you can make when is to split the task up and give it to more than one team member. When you delegate authority to another person, you are essentially telling them you trust them. The delegation should also specify which incident conditions will be achieved prior to a transfer of command or release. This effectivity helps a manager to prove his ability and skills in the best manner. It leads for Specialised Service: Since the work is assigned to the persons who have specialised knowledge and expertise, it helps for specialised services.